1.0 Overview

For the Sellers onboard ONDC, the flow of transactions starts when a buyer makes a purchase from the Buyer app. 

From the money obtained from the purchases the buyer platform takes the buyer finder fee and the commission. After deducting the fee, the remaining money will be transferred to the Network Participant, in this case Bitsila. This amount is called the Buyer receivable.

Bitsila deducts the commission, fee for logistics service providers, and other deductions before processing the remaining money for the sellers.

This money is the seller payable amount. Once the seller receives the payment, the reconciliation is considered completed. Now let’s take a look at the detailed step by step procedure.

2.0 Step-by-Step Procedure

2.1 System Side Settlement

The buyer will send a buyer receivable spreadsheet with all of your transaction details. After you obtain the document, navigate to the Buyer App Receivables under the Payments Module.

Click on the Import button on the top-right corner.

Import the spreadsheet sent by the buyers regarding the receivable data.

After finishing the import process, go to Buyer NP settlements under the payments Module.

You can see all the Payment details of the receivables there. Click on the Invoice number of the transaction that you just received.

Enter the UTR number and click on Received and Notified Button if you want to notify the supervisor about this or click on Received.

The Buyer Receivables are processed.

Go to the Seller NP settlements.

Go to actions dropdown and click on Generate Settlements.

Once the settlement is generated, click on the Invoice number.

Click on Export for Bank Button.

Once the spreadsheet is exported, enter the UTR number in the respective columns.

 Save the spreadsheet, and click on Import UTR button.

Once the import is finished the seller will receive the payment and they need to mark the payment as received.

2.2 Seller Payment Acceptance

The user has to navigate to the Reconciliation report under the Finance Module on the Panther Side.

In the table, you can see the payment receivables.

Click on the Number of Orders.

In the report details, you can verify the transaction details.

Click on Mark as Payment Received after the verification.

Select the transaction and click on Mark as Payment Receieved again.

The seller will get a confirmation message.

Once the payment is marked as received, go to the system side, Navigate to Payments Module>> Seller NP Settlements.

You can see the status of the transaction is changed to paid and notified. This indicates the completion of the flow.

3.0 FAQs

Q1: What is the Buyer Receivable in the ONDC ecosystem, and how does it relate to the Business Reconciliation process?

A1: The Buyer Receivable is the amount transferred to the Network Participant (e.g., Bitsila) after deducting the buyer finder fee and commission from the money obtained from buyer app purchases. In the Business Reconciliation process, this amount is crucial for settling transactions between buyers and sellers.

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Q2: How do I initiate the reconciliation process as a buyer after making a purchase on the Buyer app?

A2: After making a purchase, the buyer initiates the reconciliation process by sending a buyer receivable spreadsheet with transaction details. The process involves importing this spreadsheet into the Buyer App Receivables section under the Payments Module.

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Q3: What steps are involved in settling Buyer Receivables on the Panther platform?

A3: Once the buyer receivable data is imported, navigate to Buyer NP settlements under the Payments Module. Click on the relevant Invoice number, enter the UTR number, and click on the 'Received' button to notify the supervisor. This completes the processing of Buyer Receivables.

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Q4: How does the seller receive payment in the Business Reconciliation workflow?

A4: After processing Buyer Receivables, go to Seller NP settlements, generate settlements, and export the settlement details. Enter the UTR number in the exported spreadsheet, save it, and import the UTR. Sellers then mark the payment as received after the import is completed.

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Q5: What is the Seller Payment Acceptance process, and how can a user confirm payment reception?

A5: To accept seller payments, navigate to the Reconciliation report under the Finance Module on the Panther side. Click on the Number of Orders, verify transaction details in the report, and mark the payment as received. The seller will receive a confirmation message, indicating successful payment reception.

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Q6: How can I track the status of a transaction after marking the payment as received?

A6: After marking the payment as received, go to Payments Module >> Seller NP Settlements on the system side. Here, you can observe the status of the transaction, which should reflect as "paid and notified," indicating the successful completion of the reconciliation flow.

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